SERVICES
From hourly advising to concept-to-execution event planning, Mason Creative Events has the vast experience, creative power and strategic thinking to make your event a success. You can select just the services you need and we will create a custom planning package tailored to your specific project. Choose from the following services:
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Creative Concepting and/or Assessment - We will create a theme or build you a new event concept, or assess the viability of your ideas
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Budget Development - Develop and maintain a detailed master budget that leverages resources efficiently
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Collateral – Manage or advise on all collateral and printed items
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Contact Management - Create and maintain a master event contact list of vendors, talent, committee & staff
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Deadlines/Timelines - Develop and maintain a detailed deadline schedule, a show flow and day-of-event technical timeline
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Décor Design and Management – Develop master creative design concepts, manage acquisition or rentals: linens, floral, props, tables, chairs, tents, etc.; manage installation and dismantle
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Entertainment Booking and Management – Research, recruit, hire, manage any speakers, and performers
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Exhibit Hall/Exhibitor Management – Oversee exhibitor communication & layout
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Facility Liaison – Manage relationship with site venue contacts, ascertain regulations, electrical options, etc.
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Floor Plans & Maps – Develop detailed event floor plans or maps
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Food & Beverage Planning – Develop custom menu concepts, obtain catering bids, act as catering liaison, place final orders, provide allergy and special meal requests
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Hotel Management - Research, book and manage hotel accommodations
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Logistics – Plan for and manage flow of people, on site management of vendors, guest arrivals/departures, valet, parking, security, etc.
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Marketing and PR – Consult on event marketing, social media and public relations
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Meetings – Participate in event planning meetings
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Registration & Auction Technology – Recommend a best-fit online registration and auction vendor
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Site Selection – Research and recommend appropriate venues
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Sponsorship Consulting – Consult on sponsorship strategy, develop creative sponsor benefits and plan for benefit implementation
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Staffing Management – Plan, hire and manage any event staff or crew needed
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Technical Production - Plan and oversee technical production: lighting, sound, staging design, video & special effects, live streaming
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Transportation Management - Book and manage shuttles, valet, parking, etc.
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Vendor Recommendations and Contracting – Source and negotiate with the best vendors for the project based on your goals
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Volunteer Management - Ascertain volunteer needs, develop a schedule and job descriptions
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Day-of-Event Management - Provide on-site event management